Company: DONA ANA COMMUNITY COLLEGE NMSU
Location: Las Cruces
Posted on: June 20, 2022
Posting DetailsRequisition Number 2200428SClassification Title
Admin Asst,Special/ExecutivePosition Job Title Admin Asst,
Special/ExecutiveCollege/Division DACC Dona Ana CCDepartment
940001-DACC Dona Ana CCPosition Number 499913Internal or External
Search External - Open to all applicantsAppointment Full-time
Equivalency 1.00Reports To Position Title CC President, LgTarget
Hourly/Salary Rate $37,271 target entry to commensurate with
qualifications and experience.Pay Level 07Pay Base Salary
Recruitment SummaryDona Ana Community College (DACC) is a
comprehensive, learning-centered community college dedicated to a
diverse population of learners in support of student success,
workforce and economic development and lifelong learning.
Established in 1973 at the request of the Gadsden, Hatch and Las
Cruces school boards, DACC continues to meet the educational needs
of county residents by providing instruction leading to associate
degrees and technical certificates as well as community and adult
education opportunities. As the second largest community college in
the state, DACC offers accessible and affordable higher education
opportunities to more than 18,000 students annually with eight
learning sites county-wide. As part of New Mexico State University,
DACC is accredited by the Higher Learning Commission of the North
Central Association of Colleges and Schools.
We invite you to take the first step to a successful and rewarding
career at /
Job Duties and ResponsibilitiesProvides executive level
administrative support to the president of a large community
college for routine and non-routine matters. Assists with highly
confidential materials (correspondence, meetings, policies, etc.)
regarding various legal and/or personnel matters, as well as
applications for promotion and/or tenure. Coordinates regular
college-wide monthly meetings and the DACC Advisory Board meetings.
Works with/trains other college administrative assistants to ensure
effective & efficient operations. Coordinates ad hoc
projects/meetings out of the president's office. Coordinates
president's travel arrangements. Must be able to manage multiple
priorities in a fast-paced office setting.
Classification SummaryUnder general supervision, coordinates,
oversees, and/or performs a wide variety of administrative support
activities for an academic dean/VP/CC President or an executive
(generally reporting directly to the President) in charge of a
specialized central function of the university or community
college. Provides and coordinates staff and office support.
Coordinates special events. May serve on a variety of committees in
a support capacity.
Classification Standard DutiesProvides staff and office support, to
include screening and handling telephone communications, greeting
and directing visitors, and dealing with administrative problems
and inquiries, as appropriate; serves as a primary point of contact
and liaison between the office, students, and external
constituencies on a range of day-to-day issues. Organizes and
facilitates meetings and special events; schedules and coordinates
dates and times, venues, attendance, agendas, and facilities; takes
minutes, and provides administrative support and follow up on
matters arising from meetings. Composes and prepares highly
confidential written documentation and correspondence, which may be
legal in nature, for the office; screens and evaluates incoming and
outgoing correspondence and prepares responses as appropriate.
Schedules and coordinates appointments and/or travel arrangements,
and coordinates and oversees daily office activities. Gathers,
enters, and/or updates data to maintain departmental records and
databases, as appropriate; establishes and maintains files and
records for the office. Leads and guides the work of lower graded
staff and/or student employees, as appropriate; may participate in
training and evaluative sessions. Coordinates and oversees the
day-to-day management of supplies, equipment, and facilities for
the organization, as appropriate, to include maintenance, inventory
management, logistics, security, and related activities. Enhances
professional growth and development through participation in
educational programs, current literature, in-service meetings, and
workshops. Performs miscellaneous job-related duties as
KnowledgeKnowledge of supplies, equipment, and/or services ordering
and inventory control. Knowledge of planning and scheduling
techniques. Knowledge of academic administrative principles and
procedures. Knowledge of current and emerging trends in
technologies, techniques, issues, and approaches in area of
expertise. Knowledge of office management principles and
SkillsStrong interpersonal and communication skills and the ability
to work effectively with a wide range of constituencies in a
diverse community. Records maintenance skills. Database management
skills. Skill in organizing resources and establishing priorities.
Word processing and/or data entry skills.
AbilitiesAbility to lead and train staff and/or students. Ability
to create, compose, and edit written materials. Ability to
coordinate and organize meetings and/or special events.
Required EducationBachelor's degree in a related field.
Required ExperienceFour (4) years of experience related to the
standard duties as outlined.Equivalency Any equivalent combination
of education, training and/or experience as approved by Human
Preferred QualificationsExperience with NMSU/DACC systems &
software (AggieMart, NMSU Analytics, Banner (finance, student, HR),
Microsoft Office 365 suite). Strong written and verbal
communication skills.Required Certification/LicenseSpecial
RequirementsOther Departmental RequirementsStandard Work Schedule
Standard (M-F, 8-5)
Keywords: DONA ANA COMMUNITY COLLEGE NMSU, Las Cruces , Administrative Assistant, Administration, Clerical , Las Cruces, New Mexico
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