Company: DONA ANA COMMUNITY COLLEGE NMSU
Location: Las Cruces
Posted on: June 24, 2022
Requisition Number 2200428S
Classification Title Admin Asst,Special/Executive
Position Job Title Admin Asst, Special/Executive
College/Division DACC Dona Ana CC
Department 940001-DACC Dona Ana CC
Position Number 499913
Internal or External Search External - Open to all applicants
Appointment Full-time Equivalency 1.00
Reports To Position Title CC President, Lg
Target Hourly/Salary Rate $37,271 target entry to commensurate with
qualifications and experience.
Pay Level 07
Pay Base Salary
Dona Ana Community College (DACC) is a comprehensive,
learning-centered community college dedicated to a diverse
population of learners in support of student success, workforce and
economic development and lifelong learning. Established in 1973 at
the request of the Gadsden, Hatch and Las Cruces school boards,
DACC continues to meet the educational needs of county residents by
providing instruction leading to associate degrees and technical
certificates as well as community and adult education
opportunities. As the second largest community college in the
state, DACC offers accessible and affordable higher education
opportunities to more than 18,000 students annually with eight
learning sites county-wide. As part of New Mexico State University,
DACC is accredited by the Higher Learning Commission of the North
Central Association of Colleges and Schools.
We invite you to take the first step to a successful and rewarding
career at https://talent.nmsu.edu (https://talent.nmsu.edu/) /
Job Duties and Responsibilities
Provides executive level administrative support to the president of
a large community college for routine and non-routine matters.
Assists with highly confidential materials (correspondence,
meetings, policies, etc.) regarding various legal and/or personnel
matters, as well as applications for promotion and/or tenure.
Coordinates regular college-wide monthly meetings and the DACC
Advisory Board meetings. Works with/trains other college
administrative assistants to ensure effective & efficient
operations. Coordinates ad hoc projects/meetings out of the
president's office. Coordinates president's travel arrangements.
Must be able to manage multiple priorities in a fast-paced office
Under general supervision, coordinates, oversees, and/or performs a
wide variety of administrative support activities for an academic
dean/VP/CC President or an executive (generally reporting directly
to the President) in charge of a specialized central function of
the university or community college. Provides and coordinates staff
and office support. Coordinates special events. May serve on a
variety of committees in a support capacity.
Classification Standard Duties
Provides staff and office support, to include screening and
handling telephone communications, greeting and directing visitors,
and dealing with administrative problems and inquiries, as
appropriate; serves as a primary point of contact and liaison
between the office, students, and external constituencies on a
range of day-to-day issues. Organizes and facilitates meetings and
special events; schedules and coordinates dates and times, venues,
attendance, agendas, and facilities; takes minutes, and provides
administrative support and follow up on matters arising from
meetings. Composes and prepares highly confidential written
documentation and correspondence, which may be legal in nature, for
the office; screens and evaluates incoming and outgoing
correspondence and prepares responses as appropriate. Schedules and
coordinates appointments and/or travel arrangements, and
coordinates and oversees daily office activities. Gathers, enters,
and/or updates data to maintain departmental records and databases,
as appropriate; establishes and maintains files and records for the
office. Leads and guides the work of lower graded staff and/or
student employees, as appropriate; may participate in training and
evaluative sessions. Coordinates and oversees the day-to-day
management of supplies, equipment, and facilities for the
organization, as appropriate, to include maintenance, inventory
management, logistics, security, and related activities. Enhances
professional growth and development through participation in
educational programs, current literature, in-service meetings, and
workshops. Performs miscellaneous job-related duties as
Knowledge of supplies, equipment, and/or services ordering and
inventory control. Knowledge of planning and scheduling techniques.
Knowledge of academic administrative principles and procedures.
Knowledge of current and emerging trends in technologies,
techniques, issues, and approaches in area of expertise. Knowledge
of office management principles and procedures.
Strong interpersonal and communication skills and the ability to
work effectively with a wide range of constituencies in a diverse
community. Records maintenance skills. Database management skills.
Skill in organizing resources and establishing priorities. Word
processing and/or data entry skills.
Ability to lead and train staff and/or students. Ability to create,
compose, and edit written materials. Ability to coordinate and
organize meetings and/or special events.
Bachelor's degree in a related field.
Four (4) years of experience related to the standard duties as
Equivalency Any equivalent combination of education, training
and/or experience as approved by Human Resource Services.
Experience with NMSU/DACC systems & software (AggieMart, NMSU
Analytics, Banner (finance, student, HR), Microsoft Office 365
suite). Strong written and verbal communication skills.
Other Departmental Requirements
Standard Work Schedule Standard (M-F, 8-5)
Keywords: DONA ANA COMMUNITY COLLEGE NMSU, Las Cruces , Administrative Assistant, Administration, Clerical , Las Cruces, New Mexico
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