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Admin Asst,Assc

Location: Las Cruces
Posted on: May 21, 2023

Job Description:

Requisition Number 2300397S
Classification Title Admin Asst, Assc
Position Job Title Admin Asst, Assc
College/Division DACC Dona Ana CCDepartment 940770-DACC Advanced Technologies DivPosition Number 499937Internal or External Search External - Open to all applicantsAppointment Full-time Equivalency 1.00Reports To Position Title CC Division Dean, IIITarget Hourly/Salary Rate 16.05Pay Level 02Pay Base Hourly
Recruitment Summary
Dona Ana Community College (DACC) is a comprehensive, learning-centered community college dedicated to a diverse population of learners in support of student success, workforce and economic development and lifelong learning. Established in 1973 at the request of the Gadsden, Hatch and Las Cruces school boards, DACC continues to meet the educational needs of county residents by providing instruction leading to associate degrees and technical certificates as well as community and adult education opportunities. As the second largest community college in the state, DACC offers accessible and affordable higher education opportunities to more than 18,000 students annually with eight learning sites county-wide. As part of New Mexico State University, DACC is accredited by the Higher Learning Commission of the North Central Association of Colleges and Schools.
We invite you to take the first step to a successful and rewarding career at
Job Duties and Responsibilities
Receives, reviews and processes documents pertaining to new hires, enters routine employee source data into the human services information system.
Classification Summary

Under direct supervision, performs a variety of administrative and staff support duties for a specified unit/department, which require a range of skills and a knowledge of organizational policies and procedures. Assists and directs visitors, and resolves administrative problems and inquiries; composes, edits, and proofreads correspondence and reports, and prepares a range of administrative documents.

Classification Standard Duties Establishes, maintains, processes, and updates files, records, certificates, and/or other documents. Performs basic, routine bookkeeping functions, which may involve simple billing and cash receipt activities. Performs a wide variety of typing assignments which are sometimes confidential in nature. Operates personal computer to enter data, draft, edit, revise, and print letters, tables, reports, and other materials. Arranges meetings and conferences, schedules interviews and appointments, and performs other duties related to maintaining one or more individual schedules. Makes travel and lodging arrangements, either directly or through travel agencies. Orders, stocks, and distributes office supplies. Performs a range of staff and/or operational support activities. May serve as a liaison with other departments on basic administrative and/or operational matters. Sorts, screens, and distributes incoming and outgoing mail. Drafts or prepares responses to routine inquiries; prepares photocopies and facsimiles, and operates a variety of office equipment. May instruct and oversee the activities of student employees performing the same type of work. Greets and directs visitors, as and when appropriate. Resolves routine administrative problems and answers inquiries concerning activities and operations of department/division; accepts, screens, and routes telephone calls; maintains log of inquiries as required. Performs miscellaneous job-related duties as assigned.
Knowledge Knowledge of administrative and clerical procedures. Knowledge of supplies, equipment, and/or services ordering and inventory control.
Skills Skill in records maintenance; skill in the use of operating basic office equipment; word processing and/or data entry skills; organizing and coordinating skills; receptionist skills.
Abilities Ability to perform simple accounting procedures.
Ability to communicate effectively, both orally and in writing.
Ability to maintain calendars and schedule appointments.
Ability to understand and follow specific instructions and procedures;
Ability to maintain confidentiality of records and information. Ability to create, compose, and edit written materials.
Required Education High School diploma or GED certificate.
Required Experience One (1) years of experience related to the standard duties as outlined.
EquivalencyCompletion of a post-secondary degree or certificate may substitute for years of experience.
Preferred Qualifications
* Banner experience* Bilingual (English/Spanish)* Ability to obtain a license to operate NMSU vehicle* Associate Degree* Experience in creating and manipulating interactive forms and documents using Adobe Acrobat DC* Experience in hiring, procurement and records retention* Experience using various web and video conference software, including Zoom and Microsoft Teams

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Keywords: DONA ANA COMMUNITY COLLEGE NMSU, Las Cruces , Admin Asst,Assc, Administration, Clerical , Las Cruces, New Mexico

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