Management Analyst

Company: City of Las Cruces
Location: Las Cruces
Posted on: May 3, 2021

Job Description:

Nature of Work

Performs analytical work to assist department management in resolving budget, administrative, and management issues; develops recommendations and writes reports.

Position involves competing demands, performing multiple tasks, working to deadlines, occasional work beyond normal business hours, and responding to customer issues. Position is subject to drug testing in accordance with applicable State and Federal regulations and City of Las Cruces policies. Regular attendance is an essential function of this job to ensure continuity of services.

Work is performed in a standard office environment. Light physical demands; mostly desk work, some lifting and carrying of files and reports. Frequent to constant use of a personal computer.

Meeting or exceeding the minimum qualifications does not guarantee an invitation to participate in the process.

FIRST CONSIDERATION MAY BE GIVEN TO CURRENT CITY OF LAS CRUCES EMPLOYEES WHO MEET ALL MINIMUM REQUIREMENTS.

Full-Time; Regular; Exempt

This recruitment will be used to fill a vacancy in the Utilities Department but may be used to fill other Management Analyst vacancies in various City departments.

This position is graded at RX15.

Duties and Responsibilities

Monitors budget and expenditures for programs, projects, grants, and department; prepares and reviews personnel actions, agenda items, budget changes accounting activities, and other administrative functions to assure compliance with City policies; may coordinate grant programs, communicate with funding agencies, and track program results and expenditures to assure compliance with funding agency rules; maintains project schedules and track project budgets. Researches, organizes, compiles, summarizes and analyzes data and information for special projects and planning; develops and documents recommendations; prepares and presents reports to management and other agencies; researches and analyzes operations, work flow and work quality; provides statistical analysis of departmental practices and methods; researches and analyzes technical transactions and operations to resolve questions and validate data; provides analysis on process improvement projects; may supervise administrative staff. Analyzes trends and issues, and resolves departmental concerns and problems; performs a wide range of technical, analytical, and general administrative duties; coordinates information and assures effective communications between departments; clarifies and reconciles funds, grants, budgets and accounting issues and procedures; provides and explains technical and financial information to external agencies and City staff and management. May prepare grant applications; monitors compliance with grant requirements; prepares required funding reports and reimbursements; maintains records required by funding agencies. May coordinate the evaluation and purchase of services, capital assets and equipment; may manage or coordinate special department operations and technical activities; may develop, write, update, and verify newor existing vehicle and vendor bid specifications; research cost effective products and services and prepare and recommend contracts with appropriate vendors; Serve as systems administrator for the division's maintenance information system software, overseeing system maintenance, upgrades, user training and workflow.

Minimum Qualifications

Bachelor's Degree in Public or Business Administration or related field PLUS three years experience in fiscal, administrative, operations or management analysis; one year of experience in a public sector preferred. A combination of education, experience, and training may be applied in accordance with City of Las Cruces policy.

Valid driver's license is preferred. If applicable, position requires an acceptable driving record in accordance with City of Las Cruces policy. Additional technical certifications and training may be required for some positions in this job class.

Knowledge, Skills, and Abilities

Considerable knowledge of:Principles of program evaluation, organizational planning, research design and analysis; principles of record keeping, case files and records management; project and grant management principles and techniques; principles and techniques of mathematical computations, statistical analysis, government accounting and budget administration; business and personal computers, and spreadsheet software applications; City organization, operations, policies and procedures.

Ability to:Prioritize multiple tasks, projects and demands; communicate effectively in verbal and written forms; establish and maintain effective working relations with employees and the general public.

Skills in: Analyzing problems, identifying solutions, and recommending techniques for resolution of issues; preparing complete, comprehensive, and accurate reports; reading, understanding, and applying relevant statutes, rules, ordinances, codes, regulations, administrative orders, and other governing regulations; reviewing and maintaining files, reports and technical documentation; evaluating procedures for efficient and cost effective management of resources; using initiative and independent judgment within established procedural guidelines.

Keywords: City of Las Cruces, Las Cruces , Management Analyst, Other , Las Cruces, New Mexico